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Erate Questions

A vendor has been chosen.  Thank you for your proposals.



The purpose of this page is to supply interested vendors with information shared with other vendors as questions about the project are addressed.

**NOTE**: Application #190015071 has been revised.  All vendors should refer to Application #190026236 titled "AOS 91 RFP 2019 Wireless, Switches, UPS, Cabling, School Maps Revised 2-20-19 V2".  Managed Services requests are on Application #190015500.  All items refer back to Application #190026236.

Questions

Q: Can we substitute requested brand of equipment?
A: Yes - as long as the vendor proves that the substituted equipment is equal to or better than the requested equipment.  The "Trade name alternatives" tab of Form 470 #190015071 states "Whenever in specifications any materials, process, or article in indicated or specified by grade, patent, or proprietary name or by name of manufacturer, such specification shall be deemed to be used for the purpose of facilitating description of material. process or article desired and shall be deemed to be followed by the words "or equal", and service provider may, unless otherwise stated, offer any material, process or article which shall be substantially equal or better in every respect to that so indicated or specified.  Burden of proof as to equality of any material, process or article shall rest with the service provider. Service Provider shall submit request together with substantiating data for substitution of any "or equal" item within the response by the closing of bids."  

Q: Are you looking for a cloud-based controller or hardware controller?
A: A cloud-based controller is our number one choice but, if that is not available, please give us other options.

Q: Do you currently have wireless in this location?  
A: Yes

Q: What make & model are you currently utilizing?  
A: Cisco 3602/2602 AP's, Cisco 3560X/2960X switches

Q: Are you currently satisfied with the wireless?  
A: It is reliable most of the time but support is ending after next year and we currently have no management capabilities

Q: Are there any “pain points” that you currently have with your wireless?  
A: We don't have complete coverage and we have no management capabilities

Q: How is the wireless coverage with the current equipment and design?  
A: We have some dead spots and other spots that have really poor coverage

Q: What is the square footage of the area you would like to have wireless coverage for?  
A: Network maps available upon request

Q: Do you have a blueprint to scale of this area/location?  
A: Network maps available upon request

Q: What are the primary building materials used?  
A: Mix of drywall, concrete, and brick in our schools

Q: Have you ever had a Wireless Predictive Model (Heatmap) done for this location?  
A: Yes

Q: What is the current user/device capacity for this location?  
A: ~30 devices per AP 

Q: Are there areas inside the larger area that will have a higher user/device capacity?  
A: Auditoriums and gymnasiums, libraries in some buildings - all on the network maps (available upon request)

Q: What are your needs & wants for this wireless project?  
A: Better coverage, ability to manage network, cloud controller preferred, ability to view statistics such as sites visited, devices connected, and data throughput per device

Q: Do you currently utilize or have an interest in POE injectors or POE switches for your wireless environment?  
A: Yes we use both PoE switches and a few PoE injectors and would like to utilize PoE switches with the new network

Q: Can I come do a walkthrough?
A: Yes, we are scheduling walkthroughs.